IT KPIs :: BSC Designer® Online

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KPI tree preview. Document date 11/1/16
Name	Description	Performance	Value
IT KPIs	This IT scorecard is an example of how a strategy scorecard can help to track the performance of information technology unit in an organization, and align efforts of IT with company's strategy. Read more: http://www.bscdesigner.com/it-kpis.htm	84.01%
Financial Perspective		80.3%	174.67
IT expense as a percentage of total expense	Running internal business systems or maintaining a website is neither your core competency, nor something that generates sales for you; this idea should be reflected in your expenses structure – pay enough to keep systems running smoothly, but don’t chase around for cutting-edge technologies.	91.67%	4
IT expense per employee	On the one hand you need to equip your team with appropriate tools, on the other hand you need to know where to stop. Compare your data with benchmarks in your industry to make some conclusions.	80%	400
Support expense per user	Similar to the previous one. Having high support expenses (compared to the industry average or your own historical data) might indicate a potential problem. For example, your employees might contact IT too often because there are no clear manuals or people simply were not trained to use informational systems.	0%	120
Customer Perspective		81.69%	30.62
Request response time	This will work as a leading indicator for the business goals related to the user/employee engagement. The faster an IT team responds to the support queries, the higher the engagement rate that is expected.	0%	4
Business system use	Take some business system in your company (CRM, ERP, or BI dashboard), define an interval (for example 7 days) and calculate the percentage of registered users who used the system within the defined time interval. Compared to the historical data, this is a good lagging indicator for user engagement as well: if there is a top-notch computer software, but no one actually uses it, then it's time to start asking questions.	70%	70
The number of critical problems reported by user	Problems appear every day, but it is important to learn what critical problems were found and prevented by your internal team, and what critical problems were reported by the end users (=affected your brand as a result).	90.91%	5
Internal customers		82.5%	43.5
Time to register a new account		80%	2
Account creation success rate		85%	85
Internal Process Perspective		84.87%	99.51
Mean Time Between Failures (MTBF)	Average time between failures.	76.71%	280
Mean Time to Repair (MTTR)	Compare this indicator to the industrial benchmark. For example, if your service provider takes too much time to repair, then find someone who will do a better job.	100%	0.04
Availability (uptime)	Calculated as MTBF/(MTBF + MTTR). Applied to your internal systems, network, website, etc.	100.26%	99.99
Downtime related to security issue	A lagging indicator for the IT security initiatives. For the leading actions one might plan regular security audits by experts.	62.5%	18
Learning & Growth Perspective		92.48%	51.5
The number of returning problems	Is a good lagging indicator of your improvement efforts: if your team did well first them, then less repeat problems will appear.	86.96%	5
Restore success rate	Emulate system crash, track the % of data restored and restoration time. Such emulation will generate an action plan for IT system improvement.	98%	98

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